Records Office Hours & Contact
978-630-9106 | records@mwcc.mass.edu聽| Fax: 978-630-9862
Gardner, Room H168
Monday – Friday, 8:00 am – 4:00 pm
WebConnect Access Issues
You聽are encouraged to use WebConnect to register for courses, drop courses, view grades, request transcripts, and access financial aid and billing information online. Please contact the 开元棋牌 Records Office if you have questions about WebConnect user IDs or聽passwords.聽 Instructions for using WebConnect can be found here听(笔顿贵).
Grade Processing
Grades are processed approximately three business days after the last day of the semester/cycle. Please make sure your grades are posted in iConnect prior to ordering transcripts. If you are graduating and need proof of completion of your program on your transcript, go to WebConnect and look to make sure your degree is appearing on your unofficial transcript prior to ordering your transcript.
Students who receive an 鈥淚鈥� (incomplete) grade have until up to two weeks prior to the end of the following semester to complete their course or the grade is automatically changed to an 鈥淔.鈥� Courses with incomplete grades do not meet prerequisites for subsequent courses. Students are ineligible to take subsequent courses until a passing grade is recorded. Please click to view the incomplete grade policy.
Student Transcripts
Instructions to request a transcript can be found here.
Replacement Diplomas
Replacement diplomas may be ordered by visiting the聽. Please follow the prompts to place your order, including delivery options and fees. The cost of a replacement diploma is $25.
For questions on replacement diplomas, please call the 开元棋牌 Records Office at 978-630-9106.
Reverse Transfer
Students who have transferred to another regionally accredited institution may be eligible to receive an associate degree through reverse transfer by transferring credits to 开元棋牌. Learn more on our Reverse Transfer page.聽
Assigning Advisors
Advising assignments are made by 开元棋牌 Advising.
Class Schedules and Registration
The 开元棋牌 Records Office works with the Academic Division Deans to develop the course聽schedule for each semester. Registration for the summer and fall聽terms聽begins in April; and registration for the spring terms begins in November.
Degree Audit Review and Graduation Processing
To complete a degree audit and prepare your record for graduation, the 开元棋牌 Records Office must receive a completed . 聽The priority filing date (for petitions to graduate) for students who seek聽to聽graduate in May or in August is March 1st. 聽The priority filing date for students who seek to graduate in December is October 1. Once a petition is received, the 开元棋牌 Records Office will notify聽the student of any unmet degree requirements.
Change of Major Processing
If you seek聽to change your major — or select a second聽major — please聽contact 开元棋牌 Advising to discuss your聽plans and聽complete a聽Change of Major form. In most cases, the change of major will take effect聽the immediate next term.
Student Information Updates
Students may complete an electronic form to update their name, address, gender, phone number, and personal email.聽 If you are a current student, If you are an alumni or former student,
Preferred First Name
The college recognizes that some students may prefer to use first names other than their legal names to identify themselves. As long as the use of a preferred first name is not for an improper purpose, the college acknowledges that a preferred first name can and should be used where possible in the course of college business and education. Effective September 1, 2017, students may use a preferred first name wherever a legal name is not required on internal documents, communications, systems, and web portals. Examples include, but are not limited to:
- student identification cards
- email and calendar entries
- class rosters and advisor lists
- learning management systems
Declaring a preferred first name聽does not change a student鈥檚 legal name. A student鈥檚 legal name shall be used on all college documents, systems and communications external to the college and/or where a legal name is required.聽 Examples include, but are not limited to:
- financial aid records
- student accounts records
- student personally identifiable information
- student directory information*, including publication of academic honors
- payroll records
- health records
- official transcripts
- federal immigration documents
- interactions with government agencies
*Please see the college policy regarding directory information聽
To change your legal name on all college records, a court order or other acceptable legal documentation is required.
The college reserves the right to modify, change, alter or rescind at any time and at its discretion its Changing Biographical Data policy.
If the use of a preferred first name is for an improper purpose, including but not limited to misrepresentation or attempting to avoid a legal obligation, a student may be subject to disciplinary action, up to and including expulsion.
The process to establish a Preferred First Name
- Complete the Preferred First Name Form by clicking .
- Effective September 1, 2017, when a preferred first name has been requested, that name will be used by the college as detailed above until the student withdraws his/her request for the use of a preferred first name.聽Upon receipt of this request, an email will be sent to your 开元棋牌 email account and the college will input the preferred first name in seven business days, unless the student withdraws the request via the 开元棋牌-assigned student email account.
- Applicants may provide a preferred first name on the admissions application.聽 Should an applicant complete this form to request a preferred name prior to registering for classes, the request will be denied until the student has activated the 开元棋牌 email account.
FERPA Enforcement
The Family Educational Rights and Privacy Act (FERPA) is a federal law that governs the release and access to all student records. No one, including parents or spouses, has the right to view or enter data that would affect a student record. Only 鈥淒irectory Information鈥� may be released without authorization from the student. The College’s Family Educational Rights and Privacy Act (FERPA) policy can be accessed through the
Students seeking to give a third party (such as a parent or spouse) access to student record information聽beyond 鈥淒irectory Information鈥� should complete a Student Record Information Waiver (FERPA Release) form. If you are a current student, to access the form. If you are an alumni or former student, to access the form. The Student Record Information Waiver Form is also available in the 开元棋牌 Records Office in Gardner room H168.
Maintaining Record Confidentiality
Unless specifically requested otherwise by the student, 开元棋牌聽may聽release to requesting third parties the student鈥檚 鈥淒irectory Information鈥�, which includes the student鈥檚 name, billing address, major, enrollment status, degree status, honors received, and college email address.
Each student has the option to keep his or her聽student record data confidential, including 鈥淒irectory Information鈥�. 聽To request that your record be marked confidential (or to cancel such a designation), please complete the Confidentiality Request/Change Form. If you are a current student, . If you are a former an alumni or former student, . You may also print the聽Confidentiality Request/Change Form (PDF) and return the completed form to the 开元棋牌 Records Office.
Enrollment Verification
Students requiring enrollment verification for insurance purposes or other purposes are welcome to contact or visit the 开元棋牌 Records Office.
DUA Training Opportunity Program Processing
Students who are applying to receive an extension of unemployment benefits under the Training Opportunity Program (TOP) should obtain an application by calling the TOP Unit at 617-626-5521. This program was formerly known as Section 30. To begin the Training Opportunity Program enrollment process at 开元棋牌, please call to make an appointment with advisor Michelle Contey. Appointments with Ms. Contey are available at both the 开元棋牌 Gardner Campus and 开元棋牌 Leominster Campus. For an appointment at the Gardner campus, call 978-630-9109.